Accounts Payable

Enjoy a fast, accurate and easy to use Accounts Payable system.


Benefits and Features of using DPC’s Accounts Payable

Our Accounts Payable system is fast, accurate and easy to use with the following features included: 


  • Provide 1099 information
  • Track expenses by General Ledger accounts
  • Provide invoice aging and transaction information
  • Automatically assign due dates
  • Calculate vendor payments and discount amounts
  • Provide fast and easy access to vendor activity
  • Help reconcile the accounts payable checks
  • Retain payment history up to 99 months
  • Integrate seamlessly with General Ledger and Materials Management modules


Benefits and Features of using DPC’s Accounts Payable System

Our Accounts Payable system is fast, accurate and easy to use with the following features included: 


  • Provide 1099 information
  • Track expenses by General Ledger accounts
  • Provide invoice aging and transaction information
  • Automatically assign due dates
  • Calculate vendor payments and discount amounts
  • Provide fast and easy access to vendor activity
  • Help reconcile the accounts payable checks
  • Retain payment history up to 99 months
  • Integrate seamlessly with General Ledger and Materials Management modules


System Implementation

Customize the system to match your business needs.


  • Define up to 99 companies with different databases
  • Establish the security files and access permissions and authority
  • Post transactions to the General Ledger in detail or summary
  • Establish batch ID for transactions
  • Establish up to four aging categories
  • Define the next vendor number for automatic number assignment
  • Set the flags for the purchase order/invoice match, interface to checkbook, and refunds


Vendor Master File Maintenance

Build the vendor records to your specifications.



  • Assign a default for the general ledger account, 1099 type, payment terms, discount amount or percentage, use tax code, bank routing number, bank account number, and tax code
  • Assign a check stub type flag (summary or detail)
  • Define the minimum amount allowed for purchase orders


Invoice, Debit Memo, Credit Memo and Payment Processing

Avoid missing time sensitive payments and discounts.


  • Perform real-time posting of invoices and payments
  • Process payments by scheduled pay date
  • Select invoices for payment by vendor number
  • Record manually written payments
  • Automatically apply debit and credit memos when payments are processed




Payables Analysis

View or print invoice and payment transaction detail.



  • Check Register
  • Check Reconciliation File
  • Open Items Ledger
  • Closed Items Ledger
  • Cash Requirements Ledger
  • Use Tax Report
  • Invoice Purchase Order Variance
  • Month End Check Register
  • General Ledger Posting Report
  • Vendor Purchase/Payment History
  • Vendor Master List
  • Vendor Activity List
  • Vendor Rolodex Cards
  • Vendor Mailing Labels
  • 1099 Reporting (Forms and Magnetic Media)



What You Need to Get Started 

 


Contact DPC Inc. Today to Learn More About Our Accounts Payable System!


Call 731-642-8627